Office Coordinator

Klick is looking for an Office Coordinator to undertake a variety of day-to-day office responsibilities as well as important organizational tasks. You will be an integral part of the Klick team, and specifically the Facilities team, ensuring that our office operations run smoothly.

The ideal candidate is an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out all administrative duties with accuracy and speed.

Main Tasks and Responsibilities:

  • Working with wework facilities in both NYC and Philly, to ensure that both offices are always in good working order

  • Manage wework access card process & assist new hires in getting their access cards activated & registered, retrieve access cards after employee departures

  • Order & receive office supplies/IT Equipment for NYC and Philly offices

  • Order & receive food & drinks for NYC and Philly offices

  • Order & receive all furniture/appliances/standing desks/operational supplies for NYC & Philly offices

  • Pick up all deliveries for NYC & Philly offices from wework reception desk

  • Manage the NYC Taco Tuesday & Philly Wasabi Wednesday meal ordering process

  • Work closely with Toronto Office Manager & Facilities team to complete various maintenance and office management projects in NYC and Philly offices

  • Coordinate with vendors to complete any projects that require a larger scope of work than NYC/Philly Office Coordinator skill set

  • Manage all Klick-owned furniture and appliances in NYC & Philly offices (including ordering, recycling/donating, moving)

  • Manage office moves and desk moves (including move communication, vendor hiring if needed)

  • Be available to assist any employees in the NYC & Philly offices with any day-to-day operations needs they may have (ie: standing desk, ergonomic equipment, food requests, supply requests) while reporting all costs to Toronto Office Manager

  • Be accountable for Facilities costs in both NYC & Philly offices

  • Manage ongoing vendor services (ie: Greenhouse Eco-Cleaning & Makespace Storage)

  • Keep kitchen and office common areas tidy and clean

  • Move Add Change (MAC & PC) new hire setups, new tech on desk, helping with first login, setting up accounts & email

  • Troubleshooting desk side issues, phone setups, connectivity

  • AV support for meetings, projectors, TVs, zoom setup, room booking, etc. as needed

  • Printer support, clear jams, load paper, manage toner and troubleshoot as needed

  • Work with HQ IT team to ensure Tech tasks are managed

  • Help with catering set ups

  • In office celebrations ( Engagement parties, birthday parties, baby showers)

  • Help with external events. KLIX can organize, but the office coordinator will be the hands on person for each event, normally once a month)

  • KLIX workshops replicated in the Philly office

  • 1st day new hire support. Welcoming them back from Toronto after their initial onboarding, and be their go to person for any facilities, tech, KLIX/People Practices needs/connection

Competencies:

  • Working knowledge of Macs, PCs & IOS (Apple Phones)

  • Working knowledge of email and calendar systems – gmail / outlook etc.

  • Printers, projectors, av equipment

  • Customer service

  • Post-secondary education

  • Excellent communication skills (written & verbal)

  • Basic maintenance skills (ie: assembling standing desk, mounting tv to wall, basic computer set-up, assembling furniture, etc)

  • Valid drivers licence & passport

  • People first

  • Organized

  • Self-motivated & able to work well independently

  • Enthusiastic & outgoing

  • Ability to break down large projects into actionable items & complete within allotted time frame

  • Entry level position

Assets:

  • Has worked in or support a networked office

  • Familiar with helping people connect to wired and wireless networks

  • G Suite & Office365

  • Familiarity with task based ticketing system

  • Familiar with Google (gchat, docs, pages, etc)

  • Budget management experience

  • Construction or trades experience

Job Application

  • Profile
  • Resume
  • Referrals
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Our people are awesome. And we’ve noticed that awesome people know other awesome people. Employee referrals are our single largest and most successful source of candidates here at Klick.

We'd love to know if you know a current Klickster!

Change your reality

Change Your Reality

Over Twenty years ago, Klick Health set out with a bold vision and a simple promise: to shape the future of digital health. Today, we’re the No. 1 independent digital health agency in the world. And we’re growing. Fast.

So, if you like to work hard and have some fun while you’re at it, we’re always on the lookout for exceptionally talented people. Take a look around and see how working at Klick is radically different.

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